Legal & Privacy

Our Commitment to Privacy

At Retrak, your privacy isn't just a policy—it's a promise. We've built our platform with your privacy at its core, ensuring that your job search journey remains personal and protected. Our AI-powered automation respects your data sovereignty while delivering exceptional results.

Information We Collect

We collect and process information necessary for our AI-powered job search automation:

• Basic profile details including name, contact information, and professional history
• Authentication data when you sign in with third-party services like Google
• Gmail access for automated email communications and job-related correspondence
• Professional documents including resumes, cover letters, and work samples
• Job preferences, career interests, and search parameters
• Platform interaction data to improve our AI algorithms and user experience
• Communication data from automated outreach and application processes
• Email content and metadata for automated application tracking

How We Use Your Data

Your information powers our AI-driven career acceleration engine:

• Training our AI to understand your professional profile and career goals
• Automating job applications and personalizing outreach communications
• Managing email communications through Gmail integration
• Matching you with relevant opportunities through our AI algorithms
• Generating tailored resumes and application materials
• Analyzing application success rates to optimize your job search
• Automating email follow-ups and application tracking

Data Sharing and Third-Party Integration

We maintain strict control over your data sharing and integrations:

• Job application data is shared only with your explicitly chosen employers
• Gmail integration requires specific permissions for automated email handling
• Google user data is never shared, sold, or transferred to third parties except as required for the functioning of our service
• AI processing is performed on secure, encrypted infrastructure
• Third-party integrations (like Gmail for automated communications) operate under strict data access controls
• Email access is limited to job-related communications only
• We never sell or monetize your personal information
• Service providers and partners must adhere to our strict data protection standards

AI Processing and Automation

Our AI automation system operates with these privacy guarantees:

• All automated communications are conducted under your explicit authorization
• AI-generated content is created specifically for your use and not shared
• Automated email processes can be paused or cancelled at any time
• You maintain full control over which actions the AI can take on your behalf
• All automated activities are logged and available for your review
• Email automation respects your communication preferences

Your Privacy Controls

You maintain complete control over your data and AI automation:

• Access, update, or delete your personal information at any time
• Control what information is visible to employers and our AI systems
• Manage automated outreach and application settings
• Opt out of AI-powered features while maintaining basic service access
• Request a complete copy of your data or deletion of your account
• Review and revoke third-party integration permissions